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How it works.
A pure automation layer sitting quietly inside your ATS, finding the referral opportunities your consultants miss.
Connect your ATS
We establish a secure connection to your Bullhorn or JobAdder instance, mapped to your own fields, statuses and referral policies. Nothing is required from your consultants.
AI Analysis
RefeRec analyses your database in the background. It reads call notes and tracks candidate statuses to identify exactly when someone is primed to make a referral.
Perfectly Timed Outreach
Outreach lands by email at the perfect moment, sent from the consultant's own address so it reads as a personal note, not a campaign.
Effortless Delivery
When a candidate refers someone, the new profile is automatically created and submitted as a lead inside your ATS. Consultants stay in their existing workflow.
Automated Tracking
When a referred candidate is placed, RefeRec flags the referral fee for payment. No spreadsheets, no forgotten promises, absolute transparency.
What the Candidate Sees
The referrer journey is designed entirely around trust. Candidates don't receive generic blasts, they receive highly contextual messages tied to their actual experience with your agency.
- Personalised outreach from their known consultant
- Simple, mobile-optimised referral submission form
- Total transparency on the status of their referral
Most of the best people will never answer an advert. A referral reaches them through someone they already trust.
What the Consultant Sees
For the consultant, RefeRec is virtually invisible. It acts as a silent resourcer, continuously scanning for opportunities and delivering warm leads directly to their desk.
- Warm candidates appear as new ATS records automatically
- Zero manual tracking required
- The better the consultant's CRM notes, the better the AI works
Consultants do not change their workflow. Adoption is immediate because there is nothing new to learn.
Smart Referral
SMART Referral is live. Your best referrers have always wanted to help; the effort is what stopped them. Smart Referral does the remembering: it matches the contacts your referrers already know against your live roles, and hands them a short, relevant shortlist with the reasons why. It suggests. A person always decides. Watch it work in under a minute.
Curious what your database is worth?
See the placements, revenue and recruiter time an automated referral programme could surface from the data you already hold.
Try the ROI calculator