Do consultants have to change how they work?

No. RefeRec runs inside the ATS workflow your team already uses. Jobs sync automatically, referrals land as submissions with duplicate detection, activity is written back to candidate records, and outreach goes from each consultant's own address. Nothing new to learn.

What happens if two people refer the same candidate?

Automated rules resolve duplicates consistently and fairly. Ownership windows protect the original referrer, and cross-job attribution means the credit follows the candidate even if they are placed into a different role.

How do rewards actually get paid?

You choose the post-hire milestone that makes a reward eligible, placement, probation, or retention, and RefeRec recognises and notifies on each one. Payment to referrers is handled by you, so you keep full control.

Does the AI make hiring decisions?

Never. RefeRec's AI prepares jobs, selects who to ask for referrals, and moves data. Hiring decisions stay with your recruiters in your ATS. Decision-support, not automated decisions.

Which ATS platforms are supported?

Bullhorn and JobAdder, both fully live with continuous two-way sync, and a framework designed to support additional ATS connections.

Platform features

The whole referral engine, end to end.

RefeRec connects to your ATS, works out who to ask and when, sends outreach that sounds like your consultants, and tracks every referral from introduction to placement, with the rewards and attribution handled fairly, automatically.

Bullhorn · liveJobAdder · liveConfigured to your ATS setupDecision-support, not automated decisions

01 · ATS integration

Does RefeRec work inside the ATS we already use?

Yes. RefeRec is ATS-native, built on continuous two-way sync with Bullhorn and JobAdder rather than one-off imports. Jobs flow in automatically, referred candidates and submissions flow back with duplicate detection, and referral activity is written back to the candidate record. Your consultants change nothing.

Continuous job sync

Jobs import and stay in sync automatically. Changes in your ATS appear in RefeRec without manual intervention, and only changed records sync, keeping updates fast.

Candidate matching, not duplication

Incoming referrals are matched against your existing candidates. A match links; no match creates a new candidate in your ATS, cleanly.

Note writeback and monitoring

Referral activity is written back to candidate records, and live connection health monitoring shows the integration is healthy at any time.

Bullhorn integration in detail JobAdder integration in detail

02 · AI job intelligence

What does the AI actually do with our jobs?

It makes every job candidate-ready, automatically. The moment a job imports from your ATS, RefeRec rewrites the description into clear, engaging language, extracts and structures the requirements, formats salary and benefits consistently, and generates short summaries for job cards, referral emails and notifications. No manual editing.

Descriptions, rewritten

Raw ATS job descriptions become clear, candidate-friendly copy that people actually want to share with their network.

Structure from chaos

Requirements, salary, benefits and perks are extracted and normalised into a consistent format across every job and every client.

Summaries everywhere

Short-form role summaries are generated automatically for job cards, referral emails and notifications, so every touchpoint reads well.

03 · Referral programme engine

How flexible are the reward policies?

As flexible as your organisation is. Policies operate at organisation and team level with job-type rules inside each, and multiple policies can run at once. You choose which post-hire milestone makes a reward eligible: on placement, after probation, or at a retention milestone, with caps and eligibility rules to match. RefeRec tracks and notifies on every milestone; you stay in control of payment.

Multi-level policies

Different rules for different teams, offices, job types, contract or perm, all running simultaneously in one organisation.

Post-hire milestones

Rewards trigger on the milestone you choose, placement, probation completion, or retention, with eligibility beginning when you say it does.

Caps and eligibility rules

Maximum reward values per policy, and precise rules for exactly which referrals qualify and under what conditions.

04 · Fair attribution

Who gets the credit, and how are disputes prevented?

The platform settles it before it starts. Every referral is tracked end to end with automated attribution built for the messy reality of candidate journeys: ownership windows protect the original referrer, duplicates resolve by consistent rules, and if a candidate is placed in a different role than the one they were referred for, the original referrer still gets the credit.

Ownership windows

Referrer ownership is protected for a configurable period. If a candidate re-applies, the original referral is protected. No arguments.

Cross-job attribution

Referral credit follows the candidate. Placed into a different role? The original referrer is still credited, automatically.

Existing-candidate rules

Clear, configurable rules govern what happens when a referred candidate already exists in your ATS, including when a lapsed candidate counts as a fresh referral.

05 · Submission and sharing

How easy is it for someone to actually refer?

Under a minute, from anywhere. Every job has a shareable referral link. Referrers can go public or refer privately straight to a recruiter, and the low-friction Refer Now flow captures only the essentials, with CV and LinkedIn optional. Referrers see the jobs most relevant to their own profile and location, so they always know who to put forward.

Public and private referrals

Unique shareable links for every job, or private submissions straight to a recruiter without entering the public flow.

Refer Now flow

The essentials only. CV and LinkedIn optional, so a referrer can put a great contact forward in under a minute.

Sharing built in

One-click email sharing with a pre-filled message, copy-link, social sharing, and trackable candidate invitation flows.

06 · Database outreach automation

How does RefeRec find referrals in our existing database?

It watches for the right moment, then asks the right person. RefeRec reads the signals already in your ATS, recruiter notes, fresh placements, engagement history, and uses AI to decide which candidates should receive a referral request and when. The email goes out from the consultant's own address, so it lands as a personal note, not a campaign.

Signal-based triggering

Notes-based and placement-based triggers catch candidates at the moment they are most likely to refer, including reactivating candidates who have gone quiet.

Consultant-branded

Outreach is sent from each consultant's own email address, preserving the personal relationship while automating the volume.

Templates at three levels

Organisation defaults, team overrides, and individual consultant templates, so every email matches the sender's usual tone.

How we protect your database from fatigue: safety gates, cooldowns and suppression

07 · Two portals

What do candidates and recruiters actually see?

Two purpose-built experiences: a candidate app built around transparency, and a client portal built around control.

Candidate portal · app.referec.com

Profiles, application tracking, and live referral progress from submission to outcome. Guest mode lets invited candidates engage without creating an account.

Client portal · portal.referec.com

A real-time referral pipeline: who referred whom, for which role, at what stage. Candidate ownership visibility, multi-team support, and organisation-level governance.

Referrers stay in the loop

Referrers and candidates track every stage live, because the number one reason referrers stop referring is silence.

Questions

Platform FAQ

Next step

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